Selling a house in Friuli: the documents, and who prepares them

Title deed (atto di provenienza): the purchase, gift or inheritance that made the house yours.

• Who issues it: a copy from the notary who drew it up or, if retired or moved district, from the district notarial archive.
• If it is missing: a copy will do. The notary checks cadastral owners against the property registers anyway: better to find a mismatched name early.

Land book (libro fondiario): it applies in 43 municipalities, from the Karst and the Isonzo to the eastern plain and Val Canale, and in eastern Pontebba.

• Who issues the extract: the land-book office holding the entry; it costs €10 in fees plus €16 stamp duty.
• If your name is not there: here ownership passes inter vivos only on registration. Take any unregistered transfer to the notary before looking for a buyer: the land book explained.

• Who issues the extract and plan: the revenue agency (Agenzia delle Entrate); for your own property, free online with SPID, CIE or CNS.
• The rule: since 1 July 2010 (Decree-Law 78/2010, converted by Law 122/2010) the deed cites the filed plans and contains the seller's statement, or a technician's certificate, that data and drawing match the actual house.
• If they do not match: a qualified technician (a geometra, architect or engineer, for example) files a Docfa update.

• What is needed: permit references (licences, permits, amnesties), declared by the seller in the deed on pain of nullity; rules by date: checks before buying.
• Who checks: a qualified technician, who compares the municipal files with the house; the regional code (L.R. 19/2009, art. 40-ter) recognises the value of their certificates, subject to official checks. For a house older than permits, the lawful state comes from the first cadastral survey, photos and archive records.
• Minor deviations: tolerated ones are declared by the technician, possibly in a sworn statement attached to the deed.
• Regularising a breach: apply to the municipality with a professional's declaration; on a retrospective permit it decides within 90 days, silence counting as refusal.

APE, the energy performance certificate

• Who issues it: an accredited assessor (D.P.R. 75/2013), who files it in the regional SIRAPE system.
• When: from the start of negotiations; every advert must show the energy class. Valid for at most 10 years, provided heating systems have had their periodic checks.
• If it is missing: up to €3,000 fine for whoever runs the advert; at the deed, €3,000 to €18,000 owed jointly by the parties, but the law does not make the sale void.

Installations: the certificate of conformity (Ministerial Decree 37/2008)

• Who issues it: the installing firm, at the end of the work. For pre-27 March 2008 installations whose certificate is missing, a declaration of correspondence replaces it, signed after an inspection by a professional with at least 5 years in the field.
• If it is missing: the article requiring its handover and attachment to the deed was repealed in 2008 (Decree-Law 112/2008, art. 35); the deed is valid without it. Buyers may still ask, so say in the offer what exists.

• Succession return: the heirs file it with the revenue agency within 12 months of the death, and can request the cadastral transfer at the same time.
• Acceptance of the inheritance: outside land-book areas it must be registered (Civil Code, art. 2648); if it is not, tell the notary at once.
• In land-book municipalities: if the estate includes property, a court certificate of inheritance is compulsory (Royal Decree 499/1929, art. 13), stating heirs and shares; the heirs are then registered.

More: an inherited house.

• Who issues the statement: the building manager, who must certify on request payments and pending lawsuits (Civil Code, art. 1130).
• Why: the buyer is jointly liable with you for the current and previous year's charges (Civil Code implementing provisions, art. 63). Notaries advise having it at the handover.
• After the deed: you stay jointly liable for charges falling due until the manager gets a certified copy of the deed: send it at once.